We will reimburse your travel expenses to visit us. Here's what to do to get reimbursed for your travel expenses:

Before and during the CVCA visit:

Save all the receipts relating to your travel expenses, including your flight, rental car, and toll road fees (if applicable).

After the CVCA visit:

• Complete a W-9 Form.
• Submit the completed W-9 Form along with all travel expense receipts.
• CVCA will send you reimbursement for the total travel expenses within 4-6 weeks.

Tip: Please submit your W-9 and receipts within 2 weeks of your trip so we can get the reimbursement handled in a timely manner for you.

FAQs on CVCA reimbursements:

What about meals while I'm traveling? Are those reimbursed?

We have you covered for most of your meals during your visit.

We have an evening reservation for dinner planned for you to meet and talk with our CVCA cardiologists and leaders. (If you are bringing a significant other with you, they are welcome to join us too!)

You will also join us for lunch during your visitation day in our location.

All other incidental meals (such as breakfast), can be reimbursed.

I'm bringing a significant other with me. Are their expenses reimbursed too?

Of course, CVCA will reimburse hotel costs for you both to stay in. Your partner is invited to join us for the planned dinner to meet our team. Additionally, we will cover the cost of adding them as a driver to your rental car contract.

The expenses relating to their flight and extracurricular activities are not reimbursable.