Archives

RACE – Lunch n Learns “How To”

Document

RACE CE Lectures

Venue for Scheduling RACE Lecture Lunch n Learns

  • Coffee n Learn
  • Lunch n Learn
  • Dinner n Learn (Marketing Coordinates with Location)
  • Roundtable Discussions

How do we know which pcDVMs to reach out to schedule Lunch n Learns?

  • Refer to the current Marketing Targeted Spreadsheet

Key Points to CVCA Scheduling Lunch n Learns with pcDVMs

Benefits to express to pcDVMs & Techs when reaching out to them to schedule Lunch n Learns with CVCA:
  • Earn CE Credits
  •  1-on-1 time with CVCA Doctors and Technicians
  • Learn more about Cardiology

What outreach is in place to get Lunch n Learns scheduled?   

Ways to schedule Lunch n Learns:
  • pcDVMs fax back a Lunch n Learn flyer from the pcDVM Binder or from a CE Event CVCA exhibited
  • CVCA reaches out to pcDVMs, as mentioned above, especially the practices that have dropped off with New Referrals

How do I know when to schedule Lunch n Learns?

  • Double Doctor days – if available at your location, are an ideal time to make sure there is coverage on the floor
  • Doctor Schedule – verify they are good with the date and time suggested by the pcDVM

What lecture topics should we discuss with the pcDVMs?

 How do we track Lunch n Learns for our location?

  • Go to the Marketing Targeted Spreadsheet
  • You will see a location tab for your Lunch n Learns
  • You can track on here:
  • Your locations budget
  • Scheduled Lunch n Learns
  • “Pending” Lunch n Learns ( if you reach out to a pcDVM and they “might” be interested in doing one in a month, 8 weeks, etc. log it on the spreadsheet so you can follow up with them at a later time.
  • # of attendees
  • Ordering food for the Lunch n Learn.
  • Outreach to Marketing to get your Lunch n Learn Kits and more.

Prep Prior to Event

Doctor Responsibility

  •         Laptop        –        Presentations        –       Screens        –        Projector        –         Extension Cords
  •         Mac or PC Compatible Adaptors
Need Equipment?    Contact Shannon shannon.fairbanks@cvcavets.com

TL or Staff Responsibility

  • Complete the Marketing Targeted Spreadsheet

Food for the Lunch n Learn

Where should I order food from for the Lunch n Learn? 

  • Panera Bread
  • Pot Belly
  • Corner Bakery
  • Pizza
  • Jason’s Deli
  • Local Deli
  • Jimmy John’s or Jersey Mike’s

Is it ok if we get the food delivered to the pcDVM so we don’t have to pick it up?  

  • Yes, that saves you time in getting to the Lunch n Learn

Lunch and Learn Food Ordering Form

  • Send link to clinic or hospital to place food order

 

Now What?   The Lunch n Learn is scheduled. 

  • Lunch n Learn Kits
  •                  Email Michael Brasz:   michael.brasz@cvcavets.com.
  •      Michael will send out everything you need: 
  •      Sign in Sheet
  •                    1 credit – RACE Sign in Sheet
  •                    3 credits – RACE Sign in Sheet
  •       pcDVM Binders, Brochures or Why CVCA Flyer
  •       Supply Request Form
  •       Lunch n Learn surveys and more.
michael.brasz@cvcavets.com

 

  • 1 CE Credit – Sign Up Sheet
1 credit – CE Sign-Up-Sheet
  • 3 CE Credits – Sign Up Sheet
3 credits – CE Sign-Up Sheet

Day of Event

Doctor 

  • Grab laptop, projector, screen, adapters, presentation, etc.

Staff/TL

  • Grab the Lunch n Learn Kit
  •        Distribute and collect Lunch n Learn Surveys
  •         NOTE:   Top Section of the sign in sheets needs to be completely filled out. 
  • 1 CE Credit – Sign Up Sheet
1 credit – Sign-Up Sheet
  • 3 CE Credits – Sign Up Sheet
3 credits – Sign-Up-Sheet

After Event

  • Send to MichaelCompleted Sign In Sheet (including the Top Portion) 
michael.brasz@cvcavets.com
  • Completed surveys
  • Send Lunch n Learn receipts to – Shawn
shawn.hawes@cvcavets.com

Document

RACE CE Lectures

Venue for Scheduling RACE Lecture Lunch n Learns

  • Coffee n Learn
  • Lunch n Learn
  • Dinner n Learn (Marketing Coordinates with Location)
  • Roundtable Discussions

How do we know which pcDVMs to reach out to schedule Lunch n Learns?

  • Refer to the current Marketing Targeted Spreadsheet

Key Points to CVCA Scheduling Lunch n Learns with pcDVMs

Benefits to express to pcDVMs & Techs when reaching out to them to schedule Lunch n Learns with CVCA:
  • Earn CE Credits
  •  1-on-1 time with CVCA Doctors and Technicians
  • Learn more about Cardiology

What outreach is in place to get Lunch n Learns scheduled?   

Ways to schedule Lunch n Learns:
  • pcDVMs fax back a Lunch n Learn flyer from the pcDVM Binder or from a CE Event CVCA exhibited
  • CVCA reaches out to pcDVMs, as mentioned above, especially the practices that have dropped off with New Referrals

How do I know when to schedule Lunch n Learns?

  • Double Doctor days – if available at your location, are an ideal time to make sure there is coverage on the floor
  • Doctor Schedule – verify they are good with the date and time suggested by the pcDVM

What lecture topics should we discuss with the pcDVMs?

 How do we track Lunch n Learns for our location?

  • Go to the Marketing Targeted Spreadsheet
  • You will see a location tab for your Lunch n Learns
  • You can track on here:
  • Your locations budget
  • Scheduled Lunch n Learns
  • “Pending” Lunch n Learns ( if you reach out to a pcDVM and they “might” be interested in doing one in a month, 8 weeks, etc. log it on the spreadsheet so you can follow up with them at a later time.
  • # of attendees
  • Ordering food for the Lunch n Learn.
  • Outreach to Marketing to get your Lunch n Learn Kits and more.

Prep Prior to Event

Doctor Responsibility

  •         Laptop        –        Presentations        –       Screens        –        Projector        –         Extension Cords
  •         Mac or PC Compatible Adaptors
Need Equipment?    Contact Shannon shannon.fairbanks@cvcavets.com

TL or Staff Responsibility

  • Complete the Marketing Targeted Spreadsheet

Food for the Lunch n Learn

Where should I order food from for the Lunch n Learn? 

  • Panera Bread
  • Pot Belly
  • Corner Bakery
  • Pizza
  • Jason’s Deli
  • Local Deli
  • Jimmy John’s or Jersey Mike’s

Is it ok if we get the food delivered to the pcDVM so we don’t have to pick it up?  

  • Yes, that saves you time in getting to the Lunch n Learn

Lunch and Learn Food Ordering Form – Now Available

Now What?   The Lunch n Learn is scheduled. 

  • Lunch n Learn Kits
  •                  Email Michael Brasz:   michael.brasz@cvcavets.com.
  •      Michael will send out everything you need: 
  •      Sign in Sheet
  •                    1 credit – RACE Sign in Sheet
  •                    3 credits – RACE Sign in Sheet
  •       pcDVM Binders, Brochures or Why CVCA Flyer
  •       Supply Request Form
  •       Lunch n Learn surveys and more.
michael.brasz@cvcavets.com

 

  • 1 CE Credit – Sign Up Sheet
1 credit – CE Sign-Up-Sheet
  • 3 CE Credits – Sign Up Sheet
3 credits – CE Sign-Up Sheet

Day of Event

Doctor 

  • Grab laptop, projector, screen, adapters, presentation, etc.

Staff/TL

  • Grab the Lunch n Learn Kit
  •        Distribute and collect Lunch n Learn Surveys
  •         NOTE:   Top Section of the sign in sheets needs to be completely filled out. 
  • 1 CE Credit – Sign Up Sheet
1 credit – Sign-Up Sheet
  • 3 CE Credits – Sign Up Sheet
3 credits – Sign-Up-Sheet

After Event

  • Send to MichaelCompleted Sign In Sheet (including the Top Portion) 
michael.brasz@cvcavets.com
  • Completed surveys
  • Send Lunch n Learn receipts to – Shawn
shawn.hawes@cvcavets.com

Bio Form

HR – Payroll and Benefits

Document

Electronic Bio Form 

  • Please click on “Bio Form”,  fill out the electronic form and hit submit
Bio Form
Download Bio Form 

  • Print and fill out paper form
  • Paper form can be uploaded through the electronic form above
Download/Print Form

Company Web Store – Scrubs

HR – Payroll and Benefits

Web Store Access

Order Scrubs Online!

Company Web Store – Scrubs
  • Orders can be placed anytime with the following exceptions:
    • Orders placed in November might be delayed.
    • No orders will be processed during: Blackout period in the month of December.
  • CVCA Jackets – Available!
Scrubs Web Store Instructions
How to navigate the catalog, place an order, remove items from cart and submit orders. Store Instructions
Please Read – Returns or Exchanges – Pants only Return Policy/Instructions
New Company Web Store – Scrubs New Company Web Store – Scrubs

Lunch n Learn Checklist Request

CVCA Location Responsibility

  • Marketing Targeted Spreadsheet
    • View your budget for the year.  Questions, reach out to Denise at denise.kessler@cvcavets.com.
    • Fill in prior to the event to keep staff in your office up-to-date
    • Update after the event, including money spent on food
  • Before the Event
  • Fill out this form, as soon as possible
  • Order Food
  • Where do you order from?
    • Panera Bread
      • Order online, some locations deliver
    • Other similar restaurants like Panera
    • Pot Belly
    • Corner Bakery
    • Local Deli’s
    • Pizza
  • After the Event

Marketing Responsibility

  • Before the Event – After this form has been submitted, a “Ready to Go Lunch n Learn Kit”
    • This Kit will include:
      • Sign-in Sheets (Each attendee needs to sign in to receive CE credits)
      • Surveys (Each attendee receives a survey to complete, especially the top portion)
      • pcDVM Binders (Each attendee receives)
      • Goody Bags (Each attendee receives)
  • After the Event
    • How do attendees receive their CE Certificates? (Michael will send them out to the practice.)

Questions, please reach out to:

Michael Brasz, Michael.Brasz@cvcavets.com

Denise Kessler, Denise.Kessler@cvcavets.com

Interns/Externs

Marketing Operations

Document

Intern/Extern Binder To order the Intern/Extern Binder, please log-in to the Internal Marketing Order Portal
  •  Orders can be submitted at any time.
    • Offices should keep (5) five binders in stock